When Should Members Write a Resolution?

If the topic requires a formal endorsement, policy change, or commitment from the board.
If the issue involves financial or organizational resources.
If you need a clear, documented stance from the board on the matter.
If you want to increase the likelihood of action beyond discussion.

Title – Clearly state the purpose (e.g., Resolution in Support of [Cause/Action]).
Whereas Clauses – Provide background information, context, and justification for the resolution.
Resolved Clauses – Clearly state what you are asking the board to do (e.g., approve funding, take a stance, create a committee).
Signatures – If necessary, include sponsors or members endorsing the resolution.

Template:

[Organization Name] Resolution
Title: Resolution in Support of [Cause/Action]

(Each “Whereas” provides background, justification, or context for the resolution.)

WHEREAS, [state the issue or problem, citing facts, data, or circumstances]; and
WHEREAS, [explain why this issue is important and relevant to the organization]; and
WHEREAS, [mention any supporting policies, values, or precedents that justify action]; and
WHEREAS, [highlight the potential positive impact of addressing this issue];

(Each “Resolved” states what action the organization or governing body should take.)

THEREFORE, BE IT RESOLVED, that [Organization Name] [take specific action, e.g., endorses, supports, funds, implements, opposes]; and
BE IT FURTHER RESOLVED, that [state additional actions, such as forming a committee, advocating to external parties, conducting research, or setting deadlines]; and
BE IT FINALLY RESOLVED, that [specify how the resolution should be communicated, who is responsible, and any next steps].

(Your Name or Committee Name, Date)

(Include signatures of supporters or required approvals if applicable.)